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Significant influencing factors and practical solutions in improvement of clinical nursing services: a Delphi study

Abstract

Background

Clinical services evaluation with specific indicators are very helpful to identify improvable points. This study was conducted to analyze the factors affecting the quality of clinical nursing services and offer practical solutions for accreditation of clinical nursing services.

Methods

The present study was conducted using Delphi method with two rounds. At the beginning of the study a questionnaire was prepared using results of another project (clinical nursing services audit). This questionnaire was sent to 47 nursing and accreditation professionals. After the first round, causes and solutions were categorized. Then participants were asked to comment on the significance of each strategy on the prepared questionnaire.

Results

In the first round of Delphi in response to the question about the main causes and solutions of low quality of nursing clinical services, 394 causes and 212 solutions were mentioned by the participants. In the second round, considering moralists and specialization in the selection of nursing managers, staffing according to workload and attendance in comprehensive exam after graduation and before entering clinical fields attained the most importance.

Conclusion

Mismatch of human resources with workload and lack of clarity with regard to duties have maximum correlation with poor quality of care. Organizational structure and communication program categories gained the highest and lowest importance respectively. This information could be used by nursing managers and policy makers to plan programs in order to improve the quality of clinical nursing services.

Background

Today, addressing the quality of services in all fields is among the fundamental priorities in leading organizations. In the health sector, in terms of services coupled with dealing with the health and lives, quality improvement and assurance have attracted increasing attention. Health care quality has diverse dimensions, definitions and interpretations [1]. One of the latest authentic definitions of health care quality defines health care quality as the extent to which health services provided to individuals and patient populations improve desired health outcomes in the community in accordance with up to date clinical knowledge [2].

The increased demand for delivering right, proper and effective health care, need for standardization and control of differences and divergences, necessity for application of ideas in the field of quality control and standardization, desire to introduce the organization and strive for excellence and ethical considerations are important factors for quality improvement in health sector services [3,4,5].

Nurses, as the largest group of health care providers play a key role in the continuity and quality of care and health promotion at different levels of health system [6]. The quality of nursing care is not a new concept. In fact, the quality was affected by the efforts of Florence Nightingale to regulate nursing as a specialized science and profession in public health [7]. Therefore, establishment of nursing as a practical disicipline to help patients achieve positive health care outcomes is crucial [8]. Low quality of the clinical nursing services is accompanied with poor patient satisfaction, increased morbidity and mortality, extended length of stay, increased cost per discharge, lower revenue per bed, loss of productivity, loss of reputation, litigation risks, and costs [9,10,11] as well as adverse outcomes for patients [9]. The continuation of scientific advances in different levels requires that nurses evaluate the care program to solve many problems among clients by integrating their technical skills and professional knowledge and, based on scientific evidence, identify patients’ problems [12]. Also, nurses have a major role in health care quality provided to clients, therefore quality improvement in nursing is the most important issue among the factors associated with the growth and survival of a health care center [13].

To date, a variety of methods and tools have been used to improve the health care quality in different countries. Among these methods, clinical governance was introduced for the first time in 1998 by the National Health Service (which is the publicly funded national healthcare system for England and largest single-payer healthcare system in the world) as a strategy provided by the state to enhance the quality of clinical care. Clinical governance is a framework in which organizations providing clinical services which are accountable for continuing quality improvement, are compelled to create an environment for excellence in clinical services as well as promote higher standards of service [14].

Clinical governance is considered as a framework for improving the quality of clinical services in nursing. Professional nursing practice standards are valid expression tasks that are expected of all nurses regardless of their roles and expertise in communities to be done with merit. Published standards are considered as evidence for the standard of care with the understanding that the standard application is totally dependent on the context. Due to the dynamic nature of nursing, care standards are constantly changing and being updated [9]. Compliance with these standards can be used as a tool for measuring the quality of nursing care. Clinical governance focuses on continuous improvement of the quality of clinical nursing services. Indicators selection is a major part of the quality improvement program. These indicators are written to reflect current performance and expectations for specific nursing performance [15].

Davis and colleagues indicated that measuring the health care quality provided by nurses in the health settings is a necessity [16]. Lee also indicated that in fact, the first and most important factor in improving the health care quality, is measuring it [17]. In this regard, Mrayyan’s study showed that 50% of the level of care was “very good” and 37.5% was “satisfactory”. In this study, with considering the multidimensional nature of the quality of care, the authors emphasized the role of nursing managers in improving the quality and promoting the level of job satisfaction as well as the independence of nurses in providing care [18]. Therefore evaluation with the specific indicators is exceedingly helpful to identify points that can be improved and upgraded. Finally, by proposing strategies for quality improvement in improvable points, the goal of continuous quality improvement will be achieved. For this purpose, based on assessment results from a larger study that was conducted in the form of a PhD dissertation [19], this study was conducted to analyze the significant factors affecting the quality of clinical nursing services and to offer practical solutions for accreditation of clinical nursing services using Delphi method.

Methods

Design

According to the objectives, this study was conducted using the Delphi method to analyze the significant influencing factors and provide practical solutions in improvement of clinical nursing services. Delphi is a systematic research approach or method for extracting opinions from a group of experts about an issue or question [20] or to reach a group consensus through a series of questionnaire rounds, considering respondents anonymity and feedback opinions to members of the panel [21]. In this study, there was a need for obtaining opinions of specialists in both Nursing and Accreditation fields and because of their lack of time and geographical distribution, it was necessary to use electronic Delphi. Decisions on the number of rounds to a great extent is practical or experiential, depending on the available time and the first question [22, 23]. Studies have been reported on the number of rounds, two to ten [24]. This survey has been conducted in two rounds as the goal was reached by doing these two rounds. Due to the ease of access to people through e-mail, this method was used to collect data on both rounds.

Participants

Given that Delphi focuses on the extraction opinions from experts in a short time, the results depend on the expertise in terms of knowledge, quality and accuracy of answers, as well as cooperation and continued involvement in the study [25]. In this study, both nursing (n = 29) and accreditation professionals (n = 18) were identified and involved in the study through purposive sampling (Table 1). In order to achieve maximum variation, the researchers tried to select participants based on variation of education and expertise levels.

Table 1 Demographic characteristics of the study participants

Moreover, as the first author has extensive experience in both clinical and quality assurance fields and she is the national hospital accreditation assessor of the Ministry of Health, she is familiar with experts in this field. Identification of experts took place with regard to inclusion criteria such as experience in the field of accreditation or nursing Management, at least 5 years of relevant work experience, availability and satisfaction to participate in the panel. Experts from various settings including twenty governmental hospitals, eight private hospitals, three faculties as well as the Ministry of Health were enrolled in the study.

Procedure

Initially, in the form of an email that was followed by a phone call, the goals of the study were explained to the participants by the researcher and informed consent was received for participation in the study. In the first round, using the results of clinical nursing services aduit which was conducted by a valid and reliable checklist on 300 nurses working in hospitals affiliated to Tehran University of Medical Sciences and is described in another article [19], a questionnaire was prepared with 18 indicators. These indicators were taken in auditing score below 70 and were intended as abnormal according to the national hospital accreditation cut off point (Iranian Hospital accreditation audit guide, 2013). The questionnaire was sent along with the cover letter including information such as: introduction of the purpose of the research and an explanation of why he /she has been chosen for the panel, description of the initial phase of the study and how to extract unfavorable indicators, full explanation of how to complete and return the questionnaire, emphasis on the privacy of experts and their comments as well as how to contact the researchers in case of necessity (Additional file 1). The experts were asked to mention the possible causes of low scores in front of each indicator in the first column, and strategies for improving scores and thus improving the quality of clinical nursing services in the second column. After collecting the questionnaires, causes and solutions were categorized using content based method. In this way, the different causes mentioned by participants against each indicator were merged, repeated cases removed and causes that were more comprehensive and covered the larger number of cases were retained. The collected solutions were analyzed firstly in terms of their repetition and more comprehensive sentences that included several solutions were developed. Then remaining solutions were categorized based on their similarities.

In the second round, to achieve the aim of providing practical solutions to improve the quality of clinical nursing services, based on data from the first round, a questionnaire was designed. The questionnaire consisted of categorized solutions (37 solutions) on 8 categories. Participants were asked to comment on the significance of each of these strategies in order to improve the quality of clinical nursing services in the five-item Likert scale (Additional file 2).

The deadline for returning the questionnaires of each of the two Delphi rounds was considered 1 week in the cover letter of the questionnaire. During this time, a reminder email was sent twice. In addition to raising the number of returned questionnaires, the period of waiting was considered 3 days more than the deadline (10 days in total).

Data analysis

In the first round of Delphi, all collected data were entered in Open Code software [version 4.2] and were analyzed using conventional content analysis. At the first, codes were extracted from data inductively and coding list was prepared (212 solutions (codes) were provided). At this phase all codes and their relevent explanation were provided. After the codes have been identified, the original expert responses was re-read alongside the final list of codes. This step was performed due to ensure that all aspect of experts’ opinion were covered in terms of study aims. Then sub-categories and categories was developed according to codes similarities. At this step the extracted codes were classified in 37 solutions (sub-categories). Finally, by further comparison, these solutions were merged into 8 categories. In the second-round, a questionnaire was designed in which classified solutions (37 solutions) were listed and the participants were asked to comment on the significance of each of these strategies in the five-item Likert scale in order to improve the quality of clinical nursing services. Likert scale was considered as 5 points: absolutely important (score 5), important (score 4), moderately important (score 3), a little important (score 2) and not at all important (score 1). The collected data in the second phase of the study were analyzed by SPSS V/16 and using descriptive statistical methods (mean, standard deviation, and frequency).

Results

Most of the participants were male (n = 33 (70.21%)), with a PhD degree of education (n = 28 (29.79%)) and work experience of 10–15 years (n = 21 (44.68%)). Demographic characteristics of the participants involved in the current study have been shown in Table 1.

In the first round of Delphi, from a total of 46 questionnaires, 38 questionnaires (60.82%) were returned. In this round, 394 causes and 212 solutions were offered. After collecting the questionnaires, causes and solutions were categorized. Table 2 shows influencing factors which are related with low scores of indicators. As it was shown, mismatch of nursing human resources with workload and lack of clarity of the nurses’ duties have maximum correlation with poor quality of nursing care.

Table 2 Influencing factors of nursing clinical services accreditation

From the 38 questionnaires sent, 32 pcs (84.21%) were returned. Data analysis in this phase is show in Table 3. As it was revealed, attention to morality and specialization in selection of nursing managers (96.2%) and then providing nursing staff according to the workload (95%), comprehensive exams before entering the clinic (95%) received the most importance among the proposed solutions by experts. Fig. 1 shows practical strategies for improving the quality of clinical nursing services in order of importance in the experts’ opinions. As can be seen, Improving the organizational structure achieved the highest and Improvement of organizational communication the lowest rank in the opinion of the experts in this study.

Table 3 Practical solutions to improve the quality of clinical nursing services
Fig. 1
figure1

Practical strategies for improving the quality of clinical nursing services in order of importance in experts’ opinions

Discussion

In this study, Delphi method was used in order to achieve the objectives of the analysis for the factors affecting the quality of clinical nursing services and to provide practical solutions to accreditation of clinical nursing services.

The results of this study showed that mismatch of nursing human resources with workload and lack of clarity of the nurses’ duties have maximum correlation with poor quality of nursing care according to experts’ opinions. These factors lead to dissatisfaction in the nurses. In a study by Aiken et al., dissatisfaction and burnout were the most common problems in all five study regions and two variables of organizational support and human resources in nursing, which had an independent and direct realtionship with quality of care. They stated that sufficient human resources as well as organizational and managerial support are key to improving the quality of patient care and reducing dissatisfaction and burnout occurrances [26]. These findings are in line with the findings of this study. While nursing interventions are closely related to the patient’s life, the quality of care is largely dependent on the proper supply of skilled nursing [27]. Studies show a direct link between the availability and productivity of nurses and quality of nursing care [28]. Decreased quality of care, inadequate care of patients, increased inpatient mortality and postoperative complications, nosocomial infections, medical errors and infections in hospitals and other negative outcomes are adverse consequences of nurse shortage [29] which due to its key role in promoting clinical nursing services, should be considered by policy makers. Current health policies require the necessary process to make changes and form support groups for nurses and support the emergence of advanced nurse practitioner that seeks to eliminate barriers and support the provision of the best care for their patients.

Another cause of the low quality of care in this study was the lack of motivation to provide care. As Oshvandi et al. [27], stated, the nature of nursing duties requires that employees do their work with passion and love. Since nursing intervention is closely related to patient’s life, lack of motivation among nurses leaves adverse effects on the safety of patients. Nursing managers should try to identify effective factors in increasing nurses’ motivation and act in order to improve it, thereby improving the quality of nursing care.

The lack of appropriate regulatory measures on the performance of nurses is another problem. The allocation of sufficient resources (money, materials and manpower), dedicated time for research, audit and benchmark marketing, management support and continuous monitoring are the major infrastructure to maintaining quality in health services. Mousavi et al. [30] states that nurses often work as employees and act in accordance with the rules governing the organization, therefore it confers a profound impact on their performance. In a study Nasiriani et al. showed that clinical monitoring is one of the central activities in the caring professions and is treated as a main way for support and professional development of nurses. Clinical supervision is introduced as the second of three major leaders’ behaviors including nurse performance observation, evaluation, upgrading or modifing it, as well as a tool for quality assurance of nursing care [31]. In the study of Ravaghi et al. [32], facilitating factors for clinical monitoring, including knowledge and positive attitude towards clinical governance, supportive atmosphere, managers commitment, effective communication and effective motivation were designed and barriers included reverse listed facilitators in addition to inadequate resources, legal challenges, high workload and parallel quality control programs.

In this study, among the solutions proposed to improve the quality of clinical nursing services, moralists and specialization strategies (adequate management expertise) in the appointment of nursing and non-nursing administrators and then providing nursing staff according to the workload, comprehensive exams to determine competency before entering the clinic received the most importance from the point of view of experts. Developing communication policies and procedures in the organization when handling patient information is also allocated to least important. Mc Sherry et al. [33], have stated that excellence in nursing only occurs when the ability of managers, leaders and educators of nurses is ensured in response to the complexity of the reform and change in leadership, management, empowerment, encouraging and providing a creative and innovative human resource is obtained. This reflects the importance of nurse managers selection. Mousavi et al. [30], stated that transparency in leadership roles and their accountability are very important in clinical governance. It is obvious that the ambiguity in responsibilities, transformational leadership and long-term unclarity leads to a feeling of helplessness among the leaders and becomes an impediment to the clinical governance.

Baghaee et al., wrote 75 % of nurse managers and 64.3% of supervisors had moderate knowledge about professional nursing management principles. In addition, 50% of nurse managers and 57% of supervisors had moderate management performance. Therefore, it is necessary to improve knowledge, attitude and practice of nursing managers about professional nursing management principles to achieve optimal performance [34]. Results of Mrayyan and Acorn, showed that five important variables affecting the quality of care from the perspective of supervisors were the time to perform tasks, the number of adequate nursing staff at all levels, timely medication orders adminstration, preparing and maintaining the equipment [18]. In this study, staffing according to the workload that scored high importance from the perspective of experts is in line with our study.

Conclusions

The strength of this study is that the basic information to guide the project was based on clinical audit of nursing services using valid and reliable checklist. In the other hand, initial data was extracted from real situations and we can rely on the results. Results of this study showed that mismatch of nursing human resources with workload and lack of clarity of the nurses’ duties have maximum correlation with poor quality of nursing care according to experts’ opinions. Furthermore, in terms of practical solutions to improve the quality of clinical nursing services, organizational structure and communication program categories gained the highest and lowest importance respectively. Continuous improvement of clinical nursing services is achievable by auditing and offering improvement programs. Creating adequate motivation among nurses is necessary for this purpose. The plan to change the existing structures in the form of solutions presented in this study can be considered as an effective step to improve the quality of clinical nursing services. The e-Delphi methodological constraints also affected this research. These limitations, including access to the internet and work with email, may affect the response rate and in this study we had low response rate. In spite of coding for participants anonymity, it was possible for the first researcher to identify them via their email address. In addition, in this study, due to time constraints as well as increasing the likelihood of attrition with the increase in the number of rounds, Delphi study was conducted in just two rounds.

Availability of data and materials

The datasets generated and/or analysed during the current study are not publicly available due [they are confidential data and are in persian language] but are available from the corresponding author on reasonable request.

Abbreviations

NHS:

National Health System

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Acknowledgements

We would like to thank the administration and staff of Tehran University of medical sciences for their support as well as all of the participants in this research.

Funding

This work was supported by Tehran University of medical sciences, Research Deputy. The funding body played no role in the design of the study and collection, analysis, and interpretation of data and in writing the manuscript.

Author information

Study design: SP, AR, AE, MS, ND, NP., Data collection: SP, NP, AR., Data analysis: SP, ND, MS, AE., Study supervision: MS, AE., Manuscript writing: SP, AR, AE, MS, ND, NP. All authors read and approved the final manuscript.

Correspondence to Afsaneh Raiesifar.

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Ethics approval and consent to participate

This scientific research study has been approved by the Ethics Committee of Tehran University of Medical Sciences with the code of Number IR.TUMS.FNM.REC.1392.1422.

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Not applicable.

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The authors declare that they have no competing interests.

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Poortaghi, S., Ebadi, A., Salsali, M. et al. Significant influencing factors and practical solutions in improvement of clinical nursing services: a Delphi study. BMC Health Serv Res 20, 3 (2020) doi:10.1186/s12913-019-4781-y

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Keywords

  • Accreditation
  • Quality improvement
  • Delphi study
  • Nursing practice
  • Clinical services