Opinions on registering trial details: a survey of academic researchers
© Scherer and Trelle; licensee BioMed Central Ltd. 2008
Received: 24 January 2007
Accepted: 23 January 2008
Published: 23 January 2008
The World Health Organization (WHO) has established a set of items related to study design and administrative information that should build the minimum set of data in a study register. A more comprehensive data set for registration is currently developed by the Ottawa Group. Since nothing is known about the attitudes of academic researchers towards prospective study registration, we surveyed academic researchers about their opinion regarding the registration of study details proposed by the WHO and the Ottawa Group.
This was a web-based survey of academic researchers currently running an investigator-initiated clinical study which is registered with clinicaltrials.gov. In July 2006 we contacted 1299 principal investigators of clinical studies by e-mail explaining the purpose of the survey and a link to access a 52-item questionnaire based on the proposed minimum data set by the Ottawa Group. Two reminder e-mails were sent each two weeks apart. Association between willingness to disclose study details and study phase was assessed using the chi-squared test for trend. To explore the potential influence of non-response bias we used logistic regression to assess associations between factors associated with non-response and the willingness to register study details.
Overall response was low as only 282/1299 (22%) principal investigators participated in the survey. Disclosing study documents, in particular the study protocol and financial agreements, was found to be most problematic with only 31% of respondents willing to disclose these publicly. Consequently, only 34/282 (12%) agreed to disclose all details proposed by the Ottawa Group. Logistic regression indicated no association between characteristics of non-responders and willingness to disclose details.
Principal investigators of non-industry sponsored studies are reluctant to disclose all data items proposed by the Ottawa Group. Disclosing the study protocol and financial agreements was found to be most problematic. Future discussions on trial registration should not only focus on industry but also on academic researchers.
Since 2005 the International Committee of Medical Journal Editors (ICMJE) has required prospective registration of clinical studies in order to be considered for publication in one of their journals . Moreover, the World Health Organization (WHO) has established a set of items related to study design and administrative information that should form the minimum set of data in a study register . Several stakeholders were consulted on this WHO Trial Registration Data Set including academic researchers, industry and patient representatives. However, several items were highly controversial and industry representatives demanded that some items should not be disclosed during study conduct . Industry representatives argued that some trial information is sensitive for competitive reason and asked for delayed disclosure of some items e.g. the scientific title of a study, primary and secondary outcomes. However, competition is also of increasing importance in academic research .
Study details required by WHO and Ottawa Group
WHO Trial Registration Data Set
Ottawa Group Data Set (in addition to WHO items)
Trial registration date
Date ethical approval
Date recruitment end
Date end of follow-up
Date trial stop
Recruitment center locations
Official scientific title
Date primary analyses
Name of Research ethics board/institutional
Date recruitment start
Review board (REB/IRB)
REB trial approval number
Rationale of the trial
References to systematic reviews
Justification of interventions
Number of arms
Trial phase/study type
Generation of allocation sequence
Target sample size
Other design features
Framework of the study
Sample size calculation
Planned subgroup analyses
Planned analyses methods
Contracts and financial arrangements
This study was a survey of academic researchers currently running investigator-initiated clinical studies which were registered with clinicaltrials.gov. It was approved by the ethics committee of the University of Göttingen, Germany.
The basic population consisted of all recruiting or planned investigator-initiated clinical studies registered with the study register of the U.S. National Institutes of Health (clinicaltrials.gov) in May 2006 (n = 7988). Using computer generated random numbers we selected 1500 studies. Investigator-initiated studies were defined as all studies which were registered with a non-industry sponsor. In July 2006, all principal investigators with valid contact details were contacted by e-mail explaining the purpose of the survey and a link to access the questionnaire. Two reminder e-mails were sent each two weeks apart. No attempts were made to contact non-responders by phone because of difficulties to obtain sufficient contact details and resource constraints. Written informed consent was not sought in this internet based survey but informed consent of participants was implied because access to the questionnaire was restricted to persons approached by e-mail explaining the study.
A web-based 52-item questionnaire was developed based on the WHO Trial Registration Data Set  and the proposed minimum data set from the Ottawa Group . Participants were asked whether they would be willing to publicly disclose specific details about their study. The questionnaire consisted of eleven main sections (Additional file 1): Contacts and funding, title and description of the study, key dates, ethical approval, background of the study, eligibility criteria, intervention(s), outcome measures, design, documents, and results. We used five response categories to indicate willingness for disclosure: yes, no, don't know/can't decide, don't want to answer, not applicable. Each question had to be answered in order to proceed with the questionnaire. Given that the questionnaire solely consisted of questions directly related to items of the two data sets mentioned above, no piloting of the questionnaire was done.
Sample size calculation
Sample size calculation was based on confidence intervals for proportions and the following considerations: 1) a maximum width of a confidence interval for questions answerable dichotomously of 6% was considered narrow enough; 2) based on a basic population of 7988 this would require 259 responses; 3) assuming a response rate of 25% a sample size of 1036 would be needed; 4) to account for missing and invalid contact details we selected 1500 studies.
Data were analysed in Stata 9.2 using descriptive statistics for the main analysis. Responders and non-responders were compared using the chi-squared test. Association between willingness to disclose study details and study phase was assessed using the chi-squared test for trend. To explore the potential influence of non-response bias we used logistic regression to assess associations between factors associated with non-response and the willingness to register study details. We therefore included the following factors in the regression analysis: study sponsored by the National Institutes of Health and phase II study in oncology. For ease of interpretation we recoded "yes" and "not applicable" responses as 'yes' and "no", "don't want to answer", and "don't know" as 'no'. We chose this coding procedure in order to predict willingness to disclose all study details according the Ottawa criteria. Coding "not applicable" as "no" would have had the following potential consequence: e.g. if a participant is willing to disclose the whole data-set except one item which is not applicable to his context, he would have been falsely categorized as completely reluctant (i.e. "0" in regression analysis).
E-mail not available
Recruiting status of study
Type of sponsor
Study condition according to ICD 10
Agreement to disclose study details was very high for most individual items (Additional file 1). Willingness to register study details was lowest for details of planned subgroup analyses (49% willingness to register), sample size calculation (57%), and planned analyses methods (58%). However, disclosing study documents, in particular the study protocol and financial agreements, was found to be most problematic with only 31% of respondents willing to disclose these publicly. 151 investigators (54%) would be willing to present results of their studies in a register. However, only 89 participants (32%) would be willing to present results before submission to a peer-reviewed journal even if journal editors would accept such a presentation (a situation that would be comparable to today's practice regarding presentation at conferences).
If disclosing documents would not be required, 67/282 (24%) participants would be willing to disclose all other details. Not requiring registration of planned analyses methods including subgroup analyses only slightly increased this proportion (70/282; 25%). Restricting the data set to study details not identified as sensitive for competitive reasons by industry (scientific title, intervention, sample size calculation, outcome measures) also increased this proportion only slightly (71/282; 25%). There was no association between study phase and willingness to register details according to the data set proposed by the Ottawa Group (test for trend p = 0.59). Logistic regression indicated no association between characteristics of non-responders (study sponsored by the National Institutes of Health and phase II study in oncology) and willingness to disclose details (p > 0.15 for each explanatory variable).
This is the first survey on opinions of academic researchers suggesting that principal investigators of non-industry sponsored studies are reluctant to disclose all data items proposed by the Ottawa Group. Disclosing the study protocol and financial agreements were found to be most problematic.
As with any survey, our study is susceptible to non-response bias. The response rate was low with only 22% of potential participants responding. It is well known that web-based surveys have lower response rates than postal surveys . Exact reasons for this low response rate remain unclear for us but might be related to the length of the questionnaire, the absence of any incentive, or the topic itself . Nevertheless, we found no association between characteristics associated with non-response and the willingness to disclose study details. Although the impact of non-response seems therefore less problematic this study should be viewed as exploratory. Socially desirable responses might be another problem often encountered in surveys. Drawing conclusions about the actual habit of respondents is therefore often problematic . Given the recent debate about trial registration and the requirement of editors of major journals to register a clinical study, one might expect that respondents would favour registration simply to conform with opinion leaders. The high proportion of respondents willing to disclose individual study details might be viewed as an indication for socially desired response habit. However, willingness to disclose all proposed items was low indicating that respondents differentiated well between different items. Finally, because of limited information available, we were not able to explore characteristics of investigators willing to disclose study details such as country of origin or host institution.
Recent debates about the WHO Trial Registration Data Set have focused on the reluctance of industry to disclose particular study details [11, 12]. Representatives of industry argue that some study details are sensitive for competitive reasons and that these details might be disclosed with some delay . However, academic research is also competitive nowadays and researchers might therefore also be reluctant to disclose study details. This reluctance might be even more pronounced for study registers adopting the data set proposed by the Ottawa Group . The main reasons for prospective trial registration correspond to publication and outcome reporting bias [14, 15]. For example, trial participants are at risk of being misled when their consent and the trial design are not fully informed by prior research or institutional review board (IRB) members cannot fully weigh risks and benefits when some unknown proportion of the relevant data is unavailable for review . Consequently, it is an ethical obligation of researchers to publish all relevant details of their clinical studies and publicly available clinical study registers help to fulfil this obligation .
As our survey suggests, academic researchers might be reluctant to disclose details of their study. Future discussions on trial registration should not only focus on industry but also on academic researchers. Consequences of more detailed registration of studies should be openly discussed when considering a minimum data set for a given trial register. These potential consequences not only include issues related to commercial and academic competition but also the increasing administrative workload of clinical researchers. Lastly, it seems important to disseminate the ethical obligation to register clinical studies more broadly.
MS is supported by a Young Investigators' Award of the German Ministry of Education and Research (grant no. 01 GK 0516). We gratefully acknowledge Irene Kühne for her technical assistance.
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