Table 1 Task prioritization by team
| Â | Visit Team | Office Team |
|---|---|---|
Time Sensitive | Staffing Sign-up Sheet | Managing Incoming Opt-in Postcards |
Visit Prep Checklist | Retrieving Voicemails (Communicating with Visit Team) | |
Participant Check-in Process | Distribution of Outgoing Calls | |
Participant Screening (Inclusion/Exclusion) | Incoming Calls (Communicating with Visit Team) | |
Informed Consenting Process | Generating Appointment Sheets | |
Specimen Collection and Documentation (Phlebotomy Form) | Reminder Calls for Upcoming Appointments | |
Daily Specimen Manifest Entry | Finalizing and Printing Appointment Sheets | |
Baseline Survey Administration | Daily Specimen Manifest Auditing (Real time) | |
Giftcard Distrubution | Documenting Visits in EHR (Real time) | |
Specimen Shipment | Sending Daily Specimen Manifest | |
Time Flexible | Baseline Survey Entry into REDCap | CancerSEEK Results Entry into REDCap |
Phlebotomy Form Entry into REDCap | Positive CancerSEEK Results Scanning into EHR | |
Visit Paperwork Auditing | ICF Scanning into EHR Year 1 Survey Administration Survey Entry into REDCap Data Entry Giftcard Documentation Inventory and Ordering of Supplies Generating Barcodes for Specimen and Giftcard Tracking Creating Study Metrics Using Power BI Dashboards Financial Tracking and Reconciliation Filing Paper Source Documents Tracking and Addressing Participant Complaints Tracking Metrics for IRB Continuing Review Submission |