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Table 3 The different parts of F004 and their functions

From: An in-depth, exploratory assessment of the implementation of the National Health Information System at a district level hospital in Tanzania

Part

Information

Type of Data/Comment

1

Documentation of management issues:

No number. qualitative

− Date of quarterly HMT meeting

− Date of quarterly CHMT meeting

− Date of meeting with village community committee

2

Documentation of stock-out for a selected number of drugs by days per month that drug is not available

Absolute number: 24 different drugs listed, including Chloroquine tabs/injection/ syrup*

3

Documentation of stock-out for a selected number of drugs by days per month that drug is not available

Absolute number: part repetition of part 2, 8 different drugs listed, including Chloroquine tabs/injection/ syrup*

4

Control of cold-chain for polio vaccine:

Absolute numbers

− No of vials discarded due to cold chain failure

− No of bottles received

5

Delivery of “drug kit”:

Absolute number

− No of days the “drug kit” is received late

6

Outreach data from “the village”:

Absolute numbers: “the village” is not defined therefore the catchment population for the outreach activity is unknown

− No of children <5 that died

− No of women in fertile age

− No of newborn death

− No of cases with neonatal tetanus

− No of children weight

− No of children underweight

7

Health service data:

Absolute numbers: to be taken from the primary data books or the summary of them in MTUHA book 2. These absolute numbers are then used in part 8 (below) to calculate indicators.

− No of OPD patients

− No of dental clinic patients

− No of recurrent visit at dental clinic for complications

− No of newly enrolled patients at RCH clinic

− No of <1 year olds receiving tetanus vaccination

“Diarrhoea treatment corner” (DTC) data:

− No of patients treated in DTC

− No of dehydrated patients treated in DTC

ANC-Clinic:

− No of pregnant women enrolled

− No of pregnant women tested for syphilis

− No of pregnant women positive for syphilis No of pregnant women receiving 2–5 dosages of tetanus vaccination

Maternity:

− No of facility based deliveries and deliveries on the way

− No of deliveries by traditional birth attendant

− No of all deliveries

Vaccinations:

− No of < 1 year olds vaccinated for BCG

− No of < 1 year olds vaccinated for DPT

− No of < 1 year olds vaccinated for DPT3

− No of < 1 year olds vaccinated for polio

− No of < 1 year olds vaccinated for measles

− No of children weighed at time of measles vaccination

− No of children underweight at time of measles vaccination

Supplements:

− No of postnatal children that received vitamin A supplement

− No of children that received vitamin A supplement at measles vaccination

Family planning:

− No of women on family planning

− No of new clients on family planning

8

Workload: No of OPD patients per month/working days available in OPD per months

Facility based indicator

ANC coverage: Clients coming to ANC/total number of < 1 year olds per year**

Population based indicator

Tetanus coverage in pregnancy: ANC clients that received 2–5 dosages of tetanus vaccination/total of ANC client

Facility based indicator

Sum of deliveries performed at the facility or by birth attendance/total number of < 1 year olds per year**

Population based indicator

RCH coverage: No of children enrolled at RCH/total number of < 1 year olds per year**

Population based indicator

DPT3 vaccination coverage: No of < 1 year olds who received DPT3/total number of < 1 year olds per year**

Population based indicator

Measles vaccination coverage: No of < 1 year olds that received the measles vaccination/total number of < 1 year olds per year**

Population based indicator

Malnutrition prevalence: No of children that were underweight at time of Measles vaccination/total number of < 1 year olds per year**

Population based indicator

Family planning coverage: No of new clients on family planning/total of women in fertile age***

Population based indicator

9

List of additional concerns: complaints not previously recorded to be noted

n.a.

10

Notifiable disease statistic: No of clients with the 11 notifiable diseases (list provided by Tanzanian MOH)

Absolute numbers

11

List of development activities planned by the administration

n.a.

  1. *Chloroquine was banned from use Tanzania in 2000 [20].
  2. **this denominator is given by the DHMT. It is the estimated total of <1 year olds for the district.
  3. ***this denominator is given by the DHMT. It is the estimated total of women in fertile age (15–49) for the district.
  4. Indicators are written in bold letters.