Table 4 Core elements of Avahan common minimum programme for transition
From: Management practices to support donor transition: lessons from Avahan, the India AIDS Initiative
Nature of Activity | Description | Responsible Actors | Timing |
|---|---|---|---|
Planning | Develop a step-by-step plan for each round of transition with clear milestones. Agree on this with SACS. | SLP, transition manager, SACS, TSU1 | 12 months prior to handover |
Selection of TIs | Develop criteria to select TIs to be transitioned. | SLP, SACS, TSU | 12 months prior |
Review core program indicators of potentially transitioning TIs | M&E Manager, transition manager | 6 months prior | |
Conduct mock joint assessments | SLP | 3-6 months prior | |
Conduct joint assessment visits to finalize selection | SLP, SACS, TSU | 3-6 months prior | |
Staff orientation | Training for SLP staff, CBO and NGO staff and district officers in different aspects of transition | SLPs | 6, 3 and 1 month prior |
Alignment | Align Avahan TI contracts with government norms | SLP | Started earlier over rounds: approx. 12 months prior in 2012 round |
Ensure TIs follow all government administrative norms (Budget, staffing etc.) | SLP | 1 year prior | |
Ensure TIs following government reporting system | SLP | 6-12 months prior | |
Develop post-transition support agreements | Develop a clear post-transition support document, with clear levels of budget and deliverables | SLP and SACS | 1-2 months prior |
Back-up support | Create a financial reserve in case of delays in funding disbursement | SLP | As per need at handover |
Deliver support as agreed in post-transition support document | SLP | As agreed in post-transition support document | |
Ongoing monitoring | Monthly joint visits with TSU and SLP to provide monitoring and mentoring support | SLP | As agreed in post-transition support document |