Table 2 Analysis of the review process for the RACGP Standards for general practices (4th edition)
Phase | Task | Objective(s) | Time frame | Components | People involved | National Expert Committee - Standards for General Practice (NEC-SGP) involvement |
|---|---|---|---|---|---|---|
1 Development of review methodology and tools | Develop the review feedback methodology and tools | Develop methodology to collect feedback from members and stakeholders on current standards | 1/09/09 - 30/10/09 | Review methodology of previous standards review | Senior Project Officer | Review documentation and meet |
Develop method of collection and analysis of feedback | Review and update draft tools | Secretariat | Decide on accepted review methodology (October) | |||
Recommend to NEC-SGP review methodology | Project Manager | Recommend review methodology to RACGP Council (November) | ||||
NEC-SGP (5) | RACGP Council ratify review methodology | |||||
Review the evidence base for current method of standards development | Ensure development of the new standards are supported by latest evidence | 1/09/09 - 30/10/09 | Literature search of methods of standards development and assessment | Senior Project Officer | Secretariat provide recommendations to NEC-SGP on methodology of standards development (October meeting) | |
Recommendations to NEC-SGP on how to develop and assess standards | Secretariat | NEC-SGP reviews evidence and accept recommendations on methodology of standards development (October meeting) | ||||
Council acceptance of methodology, timeline and cost | Project Manager | NEC-SGP recommends methodology, timeline and budget required to RACGP Council | ||||
NEC-SGP (5) | RACGP Council ratifies methodology of standards development process and approves budget (November meeting) | |||||
2 Reviewing the evidence base and the current standards | Review the evidence base for current standards | Ensure new edition includes material that is supported by latest evidence | 1/09/09 - 31/12/09 | Literature search of each criteria in current edition | Senior Project Officer | NEC-SGP decide on inclusion or exclusion of current criteria based on evidence presented (January 2010 meeting) |
Recommendations to NEC-SGP on latest trends relating to each criteria’s relevance to the next edition | Secretariat | Decide on membership of subcommittees and chairs; methodology and tools; new material (e.g. e-health, governance, IC, present material) | ||||
NEC-SGP (5) | ||||||
Review the current standards | All feedback on current edition is considered | 1/10/09 - 31/01/10 | Review feedback collected by RACGP since release of current edition | Project Manager | Secretariat provides analysis of feedback to subcommittees | |
New material for possible inclusion in revised edition is identified | Collection of feedback from members and stakeholders via focus groups, online surveys and written submissions | Secretariat | ||||
Analysis of feedback | ||||||
Recommendations to NEC-SGP and subcommittees on material identified from formal feedback | ||||||
3 New material development | Develop new material for new standards | Material included in new edition is evidence based | 1/11/09 - 31/03/10 | New material is matched with evidence - literature search relating to new material | Senior Project Officer | Secretariat draft new material |
New criteria, indicators and explanatory material are drafted | Senior Project Officer | Sub committees recommend changes to drafts, approve draft of new material and make recommendations to NEC-SGP | ||||
Project Manager | NEC-SGP accept recommendations of sub committees | |||||
Senior Project Officer | NEC-SGP approve draft of new material for trial | |||||
Working groups | NEC-SGP recommend draft to RACGP Council for endorsement for trial | |||||
Secretariat | ||||||
4 Develop field trial methodology | Develop field trial methodology | Prepare field trial of revised standards | 1/1/10 - 28/2/10 | Methodology of field trial of new material is described | Senior Project Officer | Secretariat design trial methodology and tools |
Trial tools are developed | GP research expert | Subcommittee approve to methodology and tools | ||||
Secretariat | Subcommittees recommend methodology and tools to NEC-SGP | |||||
NEC-SGP (5) | NEC-SGP approve trial methodology (April meeting) | |||||
NEC-SGP recommend methodology and tools to RACGP Council (April meeting) | ||||||
5 Drafting, trials and feedback about the new standards | Seek feedback, trial and refine draft new standards | Ensuring new edition of standards meet needs of RACGP and stakeholders | 1/4/10 - 31/8/10 | First line feedback groups provide an early indication of the feasibility and acceptability of proposed explanatory material and indicators to the working parties | Accreditation agencies (participant numbers not specified) | Subcommittees approve changes and recommend penultimate version to NEC-SGP |
On line survey for participation by all interested general practice professionals | Project Manager | NEC-SGP approves penultimate draft (July meeting) | ||||
Written submissions | Senior Project Officer | NEC-SGP recommends final Standards to RACGP Council for endorsement | ||||
Focus groups | Secretariat | RACGP Council endorses Standards (August meeting) | ||||
Trialling of draft standards through field trial (only new Criterion to be tested) | NEC-SGP (5) | |||||
6 Standard document revision and production | Format, produce and launch new standards | New edition of standards are produced and released to the sector | 1/9/10 - 4/10/10 | Ensure formatting of new standards is correct | Project Manager | NEC-SGP members, secretariat and key stakeholders present at launch |
New standards are launched during ASC 2010 | Senior Project Officer | |||||
Online version is made available | Publications/ IT | |||||
Complimentary copies sent to key stakeholders | Secretariat |